The CalAtlantic Group

Accounts Payable Coordinator

Job ID
2017-3558
Category
Accounting
Location
Irvine, CA

Overview

Be a part of the CalAtlantic Group, where building the dream of home from coast to coast is our focus. Our culture is established from strong leadership and dynamic teams across the country driven to become the preferred builder of our customers. As the nation’s fourth largest residential homebuilder, CalAtlantic Homes proudly operates in 18 states serving 42 major markets. As a talented organization with a long proven history of success, CalAtlantic provides you the opportunity to join this outstanding team in the new home industry.

 

The Accounts Payable Coordinator is responsible for processing construction, development and overhead related invoices relating to multiple divisions and states. Collaboratively works with all departments and trade partners to ensure appropriate payment and response to internal and external inquires.

Responsibilities

Responsibilities:

  • Verifies that invoices, check requests and expense reports have the correct GL account number coding and approvals.
  • Assigns GL account coding to invoices that do not come from another internal division/department/manager and obtains proper backup and approval.
  • Researches prior/past due balances noted on invoices to determine if prior balances have been paid or not.  If not yet paid, contacts appropriate parties to ensure backup is obtained and put through normal review and approval process to ensure outstanding balances are resolved appropriately and timely.
  • Verifies construction and development invoices include appropriate lien releases, amounts billed agree to committing documents and the work has been approved by the appropriate construction manager.
  • Tracks preliminary lien notifications.
  • Matches check stubs with invoices; verifies amounts and ensures remittance addresses match/are correct.
  • Timely distributes and mails checks.
  • Maintains all accounts payable files, including weekly filing of paid invoices.
  • Answers accounts payable phone inquiries and follows up within 24 hours.
  • Researches and resolves accounts payable discrepancies, questions and issues to ensure prompt and appropriate payment to vendors/subcontractors.
  • Pro-actively provides support to senior staff and management regarding establishment, periodic evaluation and refinement of accounts payable policies and procedures.
  • General clerical duties as related to job responsibilities (data entry, collating, photo copying, filing, etc.).
  • Verifies that subcontractor and vendor Certificates of Insurance are valid/up to date.

Qualifications

Candidates Will Need to Meet the Following Qualifications:

  • General understanding of accounts payable functions.
  • Heavy data entry, including 10-key by touch.
  • Knowledge of CA lien laws.
  • Excellent customer service skills.
  • Intermediate Microsoft Excel skills.
  • Familiarity with JD Edwards or other similar operating system platform.
  • High School Diploma or GED equivalent with at least 2 years previous relevant experience.

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