The CalAtlantic Group

Office Coordinator

Job ID
2017-3518
Category
Administrative
Location
Kirkland, WA

Overview

Be a part of the CalAtlantic Group, where building the dream of home from coast to coast is our focus. Our culture is established from strong leadership and dynamic teams across the country driven to become the preferred builder of our customers. As the nation’s fourth largest residential homebuilder, CalAtlantic Homes proudly operates in 19 states serving 43 major markets. As a talented organization with a long proven history of success, CalAtlantic provides you the opportunity to join this outstanding team in the new home industry. 

 

The office coordinator is responsible for greeting clients, answering and directing phone calls, taking messages, distributing mail and various general office duties.

Responsibilities

Responsibilities will include:

  • Answers, directs and takes messages as needed for all incoming telephone calls
  • Greets and assists CalAtlantic visitors and employees
  • Maintains written inventory for general office supplies and fills department requests for supplies
  • Prepares and places approved orders for general office supplies
  • Updates and distributes telephone directories and coordinates conference room scheduling
  • Processes both incoming and outgoing mail, including U.S., FedEx, UPS and private courier
  • Assists with preparation of Division departments’ correspondence/data entry using Microsoft applications and proprietary software as needed
  • Supports miscellaneous clerical support functions as needed.

Qualifications

Candidates will need to meet the following qualifications:

  • Minimum 2 years of Reception/General Office experience required
  • High school diploma required
  • College background preferred but not required
  • Proficiency in Microsoft applications, including Word, Excel and Outlook
  • Typing 50-65 words per minute
  • Excellent grammar, spelling and proof reading skills
  • Ability to handle multi-line switchboard
  • The ideal candidate will be approachable, composed, customer-focused, interpersonally savvy, patient and a good listener.

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